Registering Scan Destinations
This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using a Web browser.
The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.
The Address Book can contain up to 100 entries, including 20 Quick Dial entries.
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button.
Start the Web browser, and access the machine by entering its IP address.
Click [One Touch Button] or [Scan Destination].
From the [Add New Type] list, select [E-mail], [FTP] or [Folder].
Register information as necessary.
The information you must register varies depending on the destination type. For details, see the tables below.
Enter the administrator password if required.
Click [Submit].
Close the Web browser.
Scan to E-mail Settings
Item |
Setting |
Description |
|---|---|---|
One Touch Button |
Optional |
Select when setting the destination as a Quick Dial entry. |
Full Name |
Required |
Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. |
E-mail Address |
Required |
E-mail address of the destination. Can contain up to 64 characters. |
Sender |
Optional |
E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. |
Subject |
Required |
Subject of the e-mail. Can contain up to 64 characters. |
Display Name |
Optional |
Name of e-mail sender. Can contain up to 32 characters. |
File Format for Color/Gray |
Required |
File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. |
File Format for B/W |
Required |
File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. |
Scan to FTP Settings
Item |
Setting |
Description |
|---|---|---|
One Touch Button |
Optional |
Select when setting the destination as a Quick Dial entry. |
Full Name |
Required |
Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. |
Host name or IP Address |
Required |
Name or IP address of the FTP server. Can contain up to 32 characters. |
File Format for Color/Gray |
Required |
File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. |
File Format for B/W |
Required |
File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. |
FTP user name |
Optional |
User name for logging in to the FTP server. Can contain up to 32 characters. |
Password |
Optional |
Password for logging in to the FTP server. Can contain up to 32 characters. |
Directory |
Optional |
Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters. |
Display Name |
Optional |
Name of notification e-mail sender. Can contain up to 32 characters. |
Sender |
Optional |
E-mail address to which a notification is sent after transmission. Can contain up to 64 characters. |
Scan to Folder Settings
Item |
Setting |
Description |
|---|---|---|
One Touch Button |
Optional |
Select when setting the destination as a Quick Dial entry. |
Full Name |
Required |
Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. |
Service Name |
Required |
Path to the directory where scanned files will be stored. Consists of the IP address or name of the destination computer, and name of the shared folder. Can contain up to 32 characters. |
User Name |
Optional |
User name for logging in to the destination computer. Can contain up to 32 characters. |
Password |
Optional |
Password for logging in to the destination computer. Can contain up to 32 characters. |
Directory |
Optional |
Directory within the shared folder for storing scanned files. Can contain up to 64 characters. |
File Format for Color/Gray |
Required |
File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. |
File Format for B/W |
Required |
File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. |
To send files via e-mail, SMTP and DNS settings must be configured properly.
To send files to an FTP server or computer, the user name, password, and directory must be configured properly.
The Scan to Folder destination must operate on one of the following operating systems:
Windows 98
Windows Me
Windows 2000
Windows XP
Windows Server 2003
Mac OS X
Scan destinations cannot be registered using the control panel.
For details about creating backup files, see Setting Backup
.For details about SMTP and DNS settings, see Configuring Network Setup
.For details about using a Web browser, see Using a Web Browser
.
